AI Use Cases for HR Teams
Pre-built AI agents that automate the repeatable parts of recruiting, onboarding, and people operations — so your team can focus on the work that matters.
Pick your use case
ATS Talent Re-Engagement Finder
When a new position opens, searches the ATS for previously interviewed or rejected candidates who could be a strong fit for the new role — and prepares a shortlist with re-engagement recommendations for the recruiter.
Candidate Sourcing from Job Description
Analyzes a job description to extract role requirements, builds a targeted sourcing strategy, searches the public people database for the most relevant candidates, evaluates each candidate's fit and openness to move, and delivers a structured shortlist with insights — ready for recruiter review. No external integration setup required.
New Hire Onboarding Assistant
Prepares a smooth start for new employees by organising first-day meetings, probation period goals and access requests.
Employee Offboarding Assistant
Schedules exit interviews, prepares documents, ensures access is removed and keeps everyone informed about the process
Recruiter Load Balancer
Analyses workload distribution across the recruiting team based on open positions, active candidates, position urgency, and role complexity. Identifies overloaded and underutilised recruiters and suggests rebalancing to HR leadership.
Candidate Interview Review Assistant
Reviews screening interviews, records candidate feedback, prepares next-step questions and helps move the hiring process forward.
Candidate Pre-Screening Assistant
Automatically reviews shortlisted candidates, highlights missing information, and prepares personalised screening questions and outreach messages for the recruiter. Find shortlisted candidates in HR system (for example BambooHR)
Candidate Screening & Evaluation
Automates candidate screening: researches applicants, scores them against criteria, updates ATS, and sends a report.
Hiring Process Audit Agent
Analyses the end-to-end hiring funnel for a specified period, calculates key recruiting metrics (hiring funnel conversion rates, time-to-hire, and optionally cost-per-hire), identifies bottlenecks and slow stages, and delivers an actionable audit report to HR leadership.
Job Offer Assistant
Prepares and sends job offers, updates candidate status in ATS, and organises an offer call with the candidate.
Monthly HR Reporting Assistant
Prepares monthly people reports by pulling key metrics, highlighting trends and sharing a clear summary with leadership.
Pipeline Monitor
Monitors all active candidates across open positions, groups them by pipeline stage, tracks weekly changes, flags candidates stuck at a stage for too long, and delivers a consolidated digest to the recruiting team.
Resume Screening Assistant
Reviews candidate resumes against role requirements, highlights fit, and helps recruiters decide on the next step.
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Create your own agentFrequently asked questions
What can AI agents do for HR teams?
AI agents handle repeatable HR work end to end: screening resumes, scheduling interviews, sending offer letters, onboarding new hires, answering employee policy questions, and keeping HRIS records in sync. Each agent runs on a workflow you define, uses your existing HR tools, and asks for approval before sending anything externally.
How are AI agents different from HR chatbots?
A chatbot answers questions. An AI agent takes action. Theona agents read your applicant tracking system, write to your HRIS, post messages in Slack, and chain steps together to complete a full task — for example, screening 200 candidates and shortlisting the top 10 with reasoning attached.
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