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Automate Your HR Workflows with AI.
No IT Project Required

Stop being the manual intermediary in your own processes. Theona builds and runs AI-native HR operations in minutes. No code, no engineers, no six-month rollout — just scalable efficiency for your Talent and People teams.

Launch Your First AI Agent See how it works

Which HR team sounds like yours?

HR automation isn't one-size-fits-all. The problems look different depending on your company type. Find your context below — and jump straight to what's relevant.

HR at a Tech or Product Company

The situation

Your team is scaling fast, but your tech stack is fragmented. You manage 20-100+ employees with a lean HR team, using tools like Greenhouse, BambooHR, or HiBob. Onboarding takes weeks, and critical data gets lost between Jira tickets and Slack threads.

The core problem

Manual data syncing between ATS and HRIS creates bottlenecks and human error.

What Theona does for you
  • • Automates provisioning/deprovisioning
  • • Runs structured onboarding sequences
  • • Keeps documentation synced across all platforms automatically
Jump to recruiting use cases Jump to people management use cases

Outsource or Outstaff Company

The situation

You handle high-volume hiring and constant turnover. Every month, the same onboarding/offboarding cycle repeats. When volume spikes, your recruiters are overwhelmed by admin tasks instead of interviewing.

The core problem

Processes don't scale because they live in people's heads. High recruiter turnover means losing process knowledge.

What Theona does for you
  • • Standardizes the recruitment lifecycle
  • • Automates candidate outreach
  • • Scales your hiring capacity without adding headcount
Jump to recruiting use cases

HR or Recruiting Agency

The situation

You manage multiple clients with a small team. The pressure is constant: close more roles, faster. Every hour spent on manual screening or scheduling is an hour not spent on revenue-generating activities.

The core problem

Revenue per recruiter is capped by manual admin work. Candidate experience suffers when status updates are delayed.

What Theona does for you
  • • Increases placements per recruiter
  • • Automates repetitive client reporting
  • • Ensures no candidate falls through the cracks
See the full picture for recruiting agencies

What does your team do manually that an agent could handle?

These are the workflows HR teams run by hand every week. Each one has a ready-to-deploy agent template — pick one and launch today.

Sourcing

Use case
ATS Talent Re-Engagement Finder

When a new position opens, searches the ATS for previously interviewed or rejected candidates who could be a strong fit for the new role — and prepares a shortlist with re-engagement recommendations for the recruiter.
Candidate Sourcing from Job Description

Analyzes a job description to extract role requirements, builds a targeted sourcing strategy, searches the public people database for the most relevant candidates, evaluates each candidate's fit and openness to move, and delivers a structured shortlist with insights — ready for recruiter review. No external integration setup required.
See all sourcing use cases

Recruitment

Use case
ATS Talent Re-Engagement Finder

When a new position opens, searches the ATS for previously interviewed or rejected candidates who could be a strong fit for the new role — and prepares a shortlist with re-engagement recommendations for the recruiter.
Candidate Sourcing from Job Description

Analyzes a job description to extract role requirements, builds a targeted sourcing strategy, searches the public people database for the most relevant candidates, evaluates each candidate's fit and openness to move, and delivers a structured shortlist with insights — ready for recruiter review. No external integration setup required.
Recruiter Load Balancer

Analyses workload distribution across the recruiting team based on open positions, active candidates, position urgency, and role complexity. Identifies overloaded and underutilised recruiters and suggests rebalancing to HR leadership.
See all recruitment use cases

Onboarding

Use case
New Hire Onboarding Assistant

Prepares a smooth start for new employees by organising first-day meetings, probation period goals and access requests.
See all onboarding use cases

People Management

Use case
New Hire Onboarding Assistant

Prepares a smooth start for new employees by organising first-day meetings, probation period goals and access requests.
360 Review Assistant

Manages the full 360 feedback cycle for HRBP in two modes: sends a Google Form link to all active employees via email, or processes collected responses from Google Sheets — generating a structured individual report in Google Docs for each employee and emailing it to their manager with a request to schedule a feedback session.
Employee Offboarding Assistant

Schedules exit interviews, prepares documents, ensures access is removed and keeps everyone informed about the process
See all people management use cases

Analytics

Use case
360 Review Assistant

Manages the full 360 feedback cycle for HRBP in two modes: sends a Google Form link to all active employees via email, or processes collected responses from Google Sheets — generating a structured individual report in Google Docs for each employee and emailing it to their manager with a request to schedule a feedback session.
Recruiter Load Balancer

Analyses workload distribution across the recruiting team based on open positions, active candidates, position urgency, and role complexity. Identifies overloaded and underutilised recruiters and suggests rebalancing to HR leadership.
Daily Topic Digest

A personalised daily digest agent that monitors news, LinkedIn posts, Reddit threads, Telegram channels, YouTube videos, and newsletters for any topic the user cares about — delivered to their preferred channel at their preferred time.
See all analytics use cases

Offboarding

Use case
Employee Offboarding Assistant

Schedules exit interviews, prepares documents, ensures access is removed and keeps everyone informed about the process
See all offboarding use cases

Deploy AI-Native HR Operations — Without an IT Project

1

Pick a use case

Browse our library of pre-built HR templates or describe your unique workflow in plain language. Theona understands HR context without complex logic maps.

2

Connect your stack

Link your existing tools in seconds. Theona works where you work: Greenhouse, Lever, Slack, Notion, Google Workspace, and 60+ more. No migrations, no APIs to code.

3

Let the agent run

Your AI agent executes the workflow, handles data, and only loops you in when a human decision is actually needed.

4

Adjust as you go

HR processes change. Update your agent by simply talking to it — no "change requests" to IT, just plain language updates.

Works inside the HR stack you already have

Theona doesn't replace your tools. It becomes the operational layer that connects them — so data moves automatically, and nothing falls through the cracks.

See all 60+ integrations

Still thinking it over? Here's what teams usually ask first.

Do I need technical skills?

No. Theona is built for HR Generalists and Recruiters, not engineers. If you can describe a process in a document, you can build an AI agent for it.

Which ATS/HRIS do you support?

We integrate with all major platforms including Greenhouse, BambooHR, Huntflow, Hibob, Lever, Recruitee, and Talantix. We also support custom integrations via webhooks.

Is our HR data secure?

Absolutely. Theona is GDPR-compliant with enterprise-grade security. Your data is used only to run your workflows and is never used to train public AI models.

How is this different from Zapier?

Zapier moves data; Theona understands context. Theona acts as a digital teammate that can read, reason, and make decisions based on your HR policies, not just "if-this-then-that" logic.

No credit card required · GDPR compliant · Up and running today

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