AI agents for ops teams stuck in manual coordination
Pre-configured agents for planning, processes, coordination, monitoring, and reporting — shaped by how your team operates. Less status-chasing, more impact.
Browse agents by ops function
Capacity Planning Assistant
Analyzes current team workload from the task tracker, identifies overloaded and underutilized members, and recommends resource distribution for the upcoming sprint or quarter.
OKR Progress Tracker
Tracks department-level OKR progress weekly, flags at-risk and off-track key results, and sends follow-up reminders to owners to keep the team accountable.
Quarterly Initiative Planner
Collects proposed initiatives from the team, scores them by effort and impact, assigns owners and timelines, and compiles a structured quarterly operations plan.
Process Audit Agent
Analyzes operational processes by examining task data, Slack discussions, and documentation to identify bottlenecks, duplicate work, and inefficiencies — then produces a prioritized audit report with improvement recommendations.
Process Documentation from Slack
Scans Slack channels for discussions on a specific process or topic, extracts key decisions, steps, and ownership, and turns them into a structured process document in Notion or Google Docs.
SOP Generator
Turns a process description, meeting transcript, or Slack discussion into a structured Standard Operating Procedure document with clear steps, owners, and tools.
Team Recurring Blocker Review
Aggregates recurring blockers from retrospectives, meeting notes, and blocked tasks, identifies systemic patterns within the team, and suggests concrete fixes with assigned owners.
Cross-team Sync Agenda
Automatically builds a structured agenda for the weekly cross-team operational sync by pulling data from the task tracker and scanning Slack channels for blockers and key discussions from the past week.
Department Retro Facilitator
Prepares a structured retro Miro board, collects team input, analyzes patterns from the period, and turns insights into documented process improvements and tracked action items.
Escalation Router
Automatically detects stuck tasks, overdue items, and unresolved blockers, then escalates them to the right people with full context — so nothing gets lost in the noise.
Meeting to Tasks
Analyze meeting transcripts from any meeting recorder (Theona, TL;DV, or Fireflies) to capture action items and create or update tasks in Linear/YouTrack.
Stakeholder Status Update
Automatically collects the status of all active department initiatives, compiles a structured update, and sends it to leadership and key stakeholders via Slack and email.
Budget Burn Alert
Monitors planned vs actual budget spend across department initiatives, flags deviations early, and alerts the ops manager and initiative owners when burn rate is off-plan.
KPI Digest
Collects key operational metrics from the task tracker and documentation once a week, compares them with the previous period, highlights trends and anomalies, and sends a structured digest to the team and leadership.
Overdue Task Escalation
Monitors overdue tasks in the task tracker, groups them by team and urgency, and automatically notifies assignees and managers via Slack with context and a prompt to update or escalate.
SLA Compliance Monitor
Tracks adherence to internal SLAs and process deadlines across teams, calculates compliance rates, alerts responsible owners on violations, and reports trends to the ops manager.
Cross-department Status Digest
Collects initiative and project statuses from multiple teams, consolidates them into a single structured digest, and delivers it to the ops manager for a unified cross-org view.
Monthly Department Report
Prepares a comprehensive monthly report on department performance — completed initiatives, KPI trends, key decisions, and learnings — and shares it with leadership.
Post-Project Summary
Generates a structured final report on a completed initiative — what was delivered, how it went vs plan, key decisions, and lessons learned — and archives it for future reference.
Weekly Ops Report
Compiles a comprehensive weekly operations report — initiative statuses, key metrics, blockers, and wins — and delivers it to leadership and stakeholders.
Ops Quarterly Retrospective
Conducts an end-of-quarter retrospective for the operations department — reviews OKR outcomes, major incidents, blockers, and team performance — and generates a structured improvement plan for the next quarter.
Process Efficiency Analyzer
Analyzes operational process data — cycle times, error rates, rework loops — to identify bottlenecks and optimization opportunities, and delivers a structured analysis report.
Team Workload Analysis
Analyzes the distribution of tasks and initiatives across team members, identifies overloaded and underloaded individuals, and recommends rebalancing actions.
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Create your own agentFrequently asked questions
What can AI agents do for operations teams?
AI agents handle the repeatable work that eats up an ops team's week: pulling status from project tools, summarising blockers across departments, monitoring SLAs and KPIs, generating weekly and monthly reports, drafting SOPs, and routing escalations to the right owner. Each agent runs on a workflow you define, uses your existing stack, and asks for approval before sending anything externally.
How are AI agents different from BI dashboards or workflow automation?
A dashboard shows you numbers. A workflow tool moves data. An AI agent thinks before it acts. Theona agents read across Jira, Linear, Notion, Slack, and your spreadsheets, decide what matters this week, write the summary in your team's tone, and chain steps together to deliver a finished artefact — not just raw data.
Can I customize any use case for my stack?
Yes. Every use case is a starting point. Tell the Architect agent which tools you use and how your workflow should run — it will connect the right integrations and adjust the steps to match your stack.
What if my workflow isn't in the use case list?
You can create an agent from scratch. Describe your process in plain language and Theona's Architect agent will build the workflow for you — choosing the right tools, defining the steps, and wiring everything together.
I don't see my tools in the integrations list. Can you still support my stack?
Reach out to our support team. We'll look into your stack and let you know what's possible — in many cases we can add a new integration or find a workaround using webhooks and APIs.