What makes agents different from chatting with AI

Most AI tools work like a regular chat: you ask — they answer.

Agents are different. They don’t just respond. They take action.

Agents work inside your tools: updating documents, creating tasks, reviewing candidates, posting updates, sending emails, and running multi-step workflows — all automatically, like an assistant who knows your process.

Chat = Answers

Agent = Work done

See what agents can do

Why agents matter

Perfect for HR, marketing, sales, recruiting, finance, support, and operations

Agents get work done

Instead of telling you how to do something, an Agent simply does it:

Creates a Google Doc
Updates a candidate status in BambooHR
Sends an email
Posts in Slack
Creates a Linear ticket

Everything happens automatically, no switching apps or manual work

Agents follow your process

Set your rules once, and the Agent repeats them exactly the same way:

Review new candidates
Prepare weekly reports
Organize files
Summarize Slack threads
Update tasks across tools

Agents don't forget or miss details, they work consistently, 24/7

Agents connect your tools

Your work spans multiple platforms. Agents combine them into a single flow:

Read a CV from Google Drive
Compare it with a Google Doc
Update BambooHR
Notify a manager in Slack
Create follow-up tasks in Linear

All in one seamless workflow

You stay in control

Agents handle the routine, you control the outcomes:

Sending an email
Rejecting a candidate
Posting updates
Changing a task

They prepare everything, you approve when it matters

Agents save hours of manual work

Instead of clicking through folders, copying information, switching between apps, doing routine weekly reports

What agents can do with your tools

Theona supports more tools than listed

Google Docs

For reports, job descriptions, summaries, templates

Agents can:

Create new documents to generate summaries, offers, briefs, or reports
Update existing text to refresh job descriptions or project notes
Add tables, lists, and images to produce structured, ready-to-share docs
Convert Markdown into clean, formatted documents instantly
Search and edit existing files to fix outdated information automatically

Documentation stays up to date without manual editing

Google Sheets

For tracking, reporting, and data organization

Agents can:

Create or rename spreadsheets to set up new trackers or templates
Update spreadsheet data in bulk to refresh metrics or replace values
Append new rows to log candidates, leads, or results automatically
Search spreadsheets to quickly find the right data, even in large files
Copy sheets between documents to reuse templates or update dashboards

Your data updates itself — no copy-paste or manual cleanup

Google Drive

For file organization, storage, and access management

Agents can:

Upload, move, or rename files to organize assets automatically
Create folders to maintain clean structures for roles or projects
Add permissions to give teammates access to the right files instantly
Search your Drive to find the latest version of any document
Comment on files to leave notes, insights, or next steps

No more hunting for "final-v2.pdf" or fixing messy folders manually

BambooHR

For candidate review and hiring workflows

Agents can:

Pull new applicants to collect fresh CVs without manual checks
Analyze candidates by comparing profiles with job requirements
Add comments to explain why someone is or isn't a fit
Update application statuses to move candidates forward or reject them
Summarize applications to prepare clear hiring overviews

HR teams save hours while keeping evaluations consistent

Slack

For notifications, summaries, and team alignment

Agents can:

Post updates to notify teams when reports or tasks are ready
Reply to threads to follow up automatically after your approval
Search channel history to turn long discussions into insights
Add reactions to mark completed tasks automatically
Send reminders to keep teams on schedule

Teams stay aligned without you acting as a messenger

Gmail

For communication and follow-ups

Agents can:

Write emails for your approval to prepare outreach or follow-ups
Send emails automatically to handle routine communication
Search your inbox to find lost threads instantly
Organize inbox labels to keep categories clean without effort
Summarize long threads to highlight the key points

No more repetitive typing or inbox chaos

Linear

For tasks, projects, and cross-team work

Agents can:

Create issues when bugs appear, candidates need follow-up, or reports reveal problems
Update tasks to change statuses, priorities, or labels
Add comments to attach context or summaries to ongoing work
Search project issues to prepare quick overviews for managers
Sync task workflows to keep boards aligned across teams